Location 9426 51 Avenue NW Suite 201 , Edmonton, Alberta, T6E 5A6, Canada
[email protected]
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EduCore ERP: Digital Transformation

EduCore ERP:
Enterprise Excellence
for Education

Executive Summary

Modern, Secure, Education-Focused ERP

EduCore ERP directly supports school divisions' commitment to "Dream and Believe, Learn and Achieve" by reducing administrative burden, improving data accuracy, and enabling staff to focus more time on supporting students and school communities.

  • Purpose-built for Canadian school divisions with deep alignment to Alberta's HR, Payroll, and Finance compliance requirements.
  • Hosted entirely within AWS Canada (ca-central-1), ensuring data remains within Canadian borders and protected under FOIP and PIPEDA.
  • Seamless integration with Google Workspace, ApplyToEducation, ASEBP, ATRF, LAPP, WCB, and Alberta Education reporting systems.
Executive Summary

Why Choose EduCore ERP?

The Right Fit for School Divisions
01

Education-Focused Enterprise Design

Purpose-built for K-12 environments. Supports multi-group payroll, ATRF, LAPP, ASEBP, TWINS reporting, and compliance-driven HR workflows.

02

Secure Canadian Cloud Infrastructure

Hosted exclusively within AWS Canada (ca-central-1). Data remains protected under Canadian privacy legislation and never leaves the country.

03

Google Workspace Native Integration

Seamless integration with existing Google ecosystems. SSO via SAML/OAuth, enforced MFA, and no Active Directory dependency.

04

Enterprise-Grade Security

AES-256 encryption, TLS 1.2+, immutable audit trails, and strict segregation-of-duties controls aligned with PIPEDA and Alberta FOIP.

Why Choose Us

Addressing Administrative Challenges

Reflecting on School Needs
Current State

The Current Landscape

Many school divisions currently utilize a fragmented ecosystem including Edsembli, KEV School Cash Online, My Budget File, and Public School Works. This creates data silos, manual reconciliation efforts, and administrative friction.

Key Transformation Objectives

  • 1
    A unified SaaS ERP for HR, Payroll, and Finance.
  • 2
    Future compatibility with PASI-compliant Student Information Systems.
  • 3
    Strong, simple security by user role, groups, and sites.
  • 4
    Seamless integration with Google Workspace and Alberta Education reporting.

Modules

A Comprehensive Solution Architecture

Human Resources & Payroll

  • Electronic Onboarding & Staff Notifications
  • Complex Leave & Absence Management
  • Multi-position Assignments & Substitute Call-outs
  • Statutory Reporting: ROE, T4, ATRF, LAPP, ASEBP, WCB, TWINS

Finance & Operations

  • General Ledger with Real-time Payroll Validation
  • Accounts Payable & Receivable
  • Project Costing & Work Orders
  • Purchasing & Fixed Assets Management

Technical & Cybersecurity

  • Native Google Workspace Integration (SSO, Drive)
  • AWS Canada Hosting (ca-central-1)
  • MFA, AES-256 Encryption, PostgreSQL RLS
  • SOC 2 Type II Compliance & Automated Backups

Value Proposition

Bridging the Gaps, Delivering Impact

Eliminating Manual Data Entry

By integrating HR, Payroll, and Finance into a single unified platform, EduCore ERP eliminates redundant data entry, reducing administrative friction and the risk of human error.

Ensuring Alberta Compliance

Deep alignment with Alberta's specific requirements, including ATRF, LAPP, ASEBP, WCB, and TWINS reporting, ensures school divisions remain compliant without the need for manual workarounds.

AI-Powered Anomaly Detection

Proactively identify payroll anomalies, budget variances, and leave trends before they become critical issues, empowering administrators with actionable insights.

Value Proposition

Strategic Areas of Focus

Ensuring a Seamless Transition
Strategic Focus
01

Change Management

Structured communication, targeted training, and proactive support mechanisms to ensure full organizational adoption.

02

Cybersecurity & Compliance

AWS Canada hosting, SOC 2 Type II alignment, MFA, AES-256 encryption, and strict adherence to PIPEDA and Alberta FOIP.

03

Data Migration Integrity

Comprehensive data migration toolkit supporting Edsembli exports, historical data preservation, and automated validation.

04

User Adoption & Training

Role-based training paths, multiple delivery formats (ILT, VILT, eLearning), and a sustainable train-the-trainer model.

Key Service Improvements

Modernizing Administrative Workflows

Automated ROE generation and electronic submission to Service Canada.

Automated T4 creation with CPP/EI calculation and online publishing.

Real-time GL validation with Payroll, eliminating manual reconciliation.

Mobile expense submission with receipt photo upload and automated approval routing.

Native Google Workspace integration for SSO, Calendar sync, and Drive storage.

AI-powered anomaly detection for payroll and budget variances.

Electronic onboarding portal with digital signatures and document uploads.

Comprehensive dashboard for supervisors with real-time actionable insights.

Long Term Goals & Milestones

A Sustainable Partnership

10-Year Operational Viability

EduCore ERP is designed to remain operationally viable for a minimum of ten years post-implementation, ensuring long-term stability and predictable operational planning for school divisions.

Continuous AI Enhancements

Ongoing integration of AI-powered capabilities for predictive budget modelling, advanced anomaly detection, and intelligent workflow recommendations, keeping school divisions at the forefront of educational administration.

Scalable Cloud Architecture

A modular, cloud-native architecture hosted in AWS Canada that scales seamlessly with growth, ensuring high availability, rapid performance, and robust disaster recovery capabilities.

Long Term Goals